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Creating a Meeting Agenda

The meeting agenda is a roadmap for the meeting. It lets participants know where they're headed so they don't get off track. Most importantly, the meeting agenda gives a sense of purpose and direction to the meeting.

All agendas should list the following:

  • Meeting start time
  • Meeting end time
  • Meeting location
  • Topic headings
  • Include some topic detail for each heading
  • Indicate the time each topic is expected to last
  • Indicate which meeting participants are expected to be the main topic participants

    Sample Agenda

    Internet Marketing Association
    Meeting Agenda

    Start at 10:00 a.m. in Board Room

    Item Responsible Time
    Opening Remarks President 5 min
    VP Membership Report
    -intramural report
    -new member program intro
    VPM 20 min
    VP Financial Report
    -status of budget
    -housebill status
    VPF 7 min
    VP Rush Report
    -status of current efforts
    -status of next term plans
    VPR 7 min
    VP Internal VPI 5 min
    VP External VPE 10 min
    Guest Speaker Community Relations 15 min
    End at 11:10

    Let's keep on track!

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